This privacy policy outlines how Wooli Events ("we", "us", or "our") collects, uses, and protects your personal data when you use our live chat and event platform. We are committed to protecting your privacy and complying with data protection regulations, including the General Data Protection Regulation (GDPR).

1. Data Controller (Register Owner)

The party responsible for the processing of your personal data is:

• Name: Wooli Oy
• Contact for GDPR inquiries: Joonas
• Email: joonas@wooli.fi

2. What Data We Collect

We may collect the following types of personal data:

• Event Registration Data: If an event requires registration, we collect the name and email address you provide.
• Chat Data: We collect your chosen username, the messages you send, and the timestamp of each message.
• Poll Data: We record the votes you cast in polls. This data is associated with your username to prevent multiple votes but is typically aggregated for reporting.
• Anonymous Usage Data: We track unique visitors to an event page using a randomly generated, anonymous identifier stored in your browser's local storage. This helps event organizers understand the total number of visitors, but it is not linked to your personal identity.

3. How We Use Your Data

Your data is used for the following purposes:

• To Provide Our Services: To enable your participation in the live chat, polls, and other interactive features of an event.
• For Event Reporting: We provide event organizers with reports containing aggregated and anonymized data. These reports may include chat transcripts and poll results (e.g., "Option A received 45% of votes"). The purpose is to help organizers understand audience engagement and improve future events. Chat messages are linked to usernames in these reports but are not linked to personal data like email addresses.
• To Manage Registrations: To control access to events that require registration and to communicate essential event information if necessary.

4. Data Retention

Personal data is stored for the duration of the event and for a reasonable period afterward to allow event organizers to generate reports. The data associated with a specific event room is permanently deleted when the event organizer deletes the room from our system.

5. Your Rights Under GDPR

As a data subject, you have the following rights regarding your personal data:

• Right to Access: You can request a copy of the personal data we hold about you.
• Right to Rectification: You can request to correct any inaccurate or incomplete data.
• Right to Erasure ('Right to be Forgotten'): You can request the deletion of your personal data.
• Right to Restrict Processing: You can request that we limit the way we use your personal data.
• Right to Data Portability: You have the right to receive your data in a structured, commonly used format.
• Right to Object: You have the right to object to the processing of your data.

To exercise any of these rights, please contact our GDPR representative, Joonas, at the email address provided above.

6. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any changes by posting the new policy on this page. We encourage you to review this policy periodically for any changes.